Preparing Microsoft 365 for Copilot Deployment

This case study outlines the process undertaken by a professional services organization to prepare their Microsoft 365 environment for Microsoft Copilot. The objective was to enhance productivity by providing AI-driven assistance to employees. However, the organization faced challenges due to over 39TB of unstructured data across various platforms, which included duplicate files and sensitive information that could compromise compliance. The company utilized Aparavi’s Data Suite and Data ToolChain to transform their data landscape. This involved connecting and indexing data without migration, normalizing file formats, and classifying content based on sensitivity and business function. The tools enabled the creation of role-specific datasets for Copilot, which were ready in days. The implementation resulted in a significant improvement in the relevance and accuracy of Copilot responses, while ensuring compliance and preventing unauthorized data exposure. The case study demonstrates the effectiveness of a structured approach to data governance in facilitating AI integration.