Hotel Key Card Design and Procurement Guide

This document is a guide on the design and procurement of hotel key cards, addressing various aspects from design to vendor selection. It outlines the necessary considerations before ordering key cards, including compatibility with existing lock systems, technology options such as RFID and NFC, and a checklist of essential design elements. The guide emphasizes the importance of verifying lock compatibility and provides a detailed design checklist that encompasses branding requirements, operational information, and guest communication. Additionally, it presents material comparisons, specifying the durability and cost associated with each option. The document includes tips for using QR codes effectively and outlines a vendor comparison worksheet to assist in evaluating potential suppliers based on key criteria. Lastly, it offers a pre-print approval checklist to avoid costly errors during card production and provides a framework for selecting the appropriate key card system tailored to the operational needs of hotels.