MyEdBC Data Retention and Reporting Compliance Procedures

This document is a guide detailing the compliance audit procedures for data retention and reporting within the MyEdBC system, specifically for the BC Ministry of Education and Child Care. It outlines the necessary reports and evidence required for school districts to verify student claims through MyEdBC and supplemental reports. The guide emphasizes the importance of maintaining accurate records for compliance audits and provides a list of recommended reports that should be retained by school districts. It includes instructions for preparing audit snapshots, ensuring accessibility of documents, and the specific information auditors will require. The document also covers various data collection periods and the types of evidence needed for different aspects of student reporting, such as residency verification, attendance records, and program participation. Furthermore, it provides recommendations for archiving reports and scheduling month-end reports to streamline the audit process.