Human Resources Document Digitization Case Study

This case study outlines the successful digitization of human resources records for a client operating multiple airports in the Northeastern US. The client aimed to transition from paper records to a digital environment, reduce storage space, and enable online access to documents while adhering to strict compliance requirements. The project was executed using Docufree's hosted document management and workflow solution, which involved retrieving barcoded cartons, securely transporting them, and scanning the documents. Sensitive employee information was uploaded into Docufree DocumentCloud, with varying access levels assigned to team members. Throughout the project, the client could request access to documents not yet digitized. The project was completed within 90 business days, successfully digitizing over half a million images with a data capture accuracy of 95%. The process complied with HIPAA, ISO 9001, SOC2, and NAID standards, ensuring confidentiality and adherence to the client's record retention policies.