ECTU File and Email Access Standard Operating Procedure

This document is a Standard Operating Procedure (SOP) that outlines the process for granting access to ECTU folders and email inboxes for external and non-substantive ECTU staff. The SOP specifies the conditions under which access can be granted, emphasizing the need for careful consideration of confidentiality and the legitimacy of access requests. It details the responsibilities of ECTU staff in managing access requests, including obtaining necessary approvals from Team Leads or Line Managers and ensuring compliance with relevant policies. The procedure includes steps for assessing access requests, communicating with the Quality Assurance (QA) team, and maintaining records of granted access. Additionally, it addresses the process for removing access when it is no longer required and the annual review of access permissions. The SOP aims to ensure that access is managed securely and in accordance with established guidelines.