Records Inventory Management and Disposition Guide

This guide outlines the complexities involved in sorting and reorganizing records inventory to facilitate defensible decisions regarding disposition. It identifies key challenges such as lack of inventory integrity and visibility, which complicate the management of records. The document details how commingled record types and event date complexities hinder effective decision-making. It emphasizes the labor-intensive and costly nature of reorganizing records, which can lead to unnecessary costs, increased risks, and lost productivity. The guide presents Iron Mountain Smart Sort as a solution to these challenges, explaining how it enables organizations to make quick and confident decisions about legacy files. The Smart Sort process is described, detailing how records are sorted by destruction eligibility dates, record types, and other criteria. Additionally, the guide highlights the benefits of improved visibility into file-level inventory and the reduction of program costs and risks through efficient records management.