Artificial Intelligence System Inventory Guidance

This document is a guideline issued by the New York State Office of Information Technology Services (ITS) for State Entities (SEs) regarding the creation and reporting of an Artificial Intelligence (AI) System Inventory. The guideline outlines the purpose of documenting and maintaining records of all AI systems in use across SEs, promoting transparency and accountability in AI technology usage. It details the authority under which the guideline operates, referencing relevant sections of the State Technology Law and Executive Orders. The scope of the guideline includes all state entities and third parties accessing IT resources. The document specifies the submission process for the AI inventory, including the use of an Excel workbook to collect necessary information. It also describes the review process by ITS for accuracy and completeness and emphasizes the confidentiality of the information collected. Additionally, it provides contact information for assistance and outlines compliance requirements.