Case Study on Transforming University Printing Operations

This case study outlines the transformation of printing operations at a large public university, which faced a significant budget crisis in 2016. The university's administrative team, in collaboration with Pharos, implemented a print management solution to address excessive printing costs and inefficiencies. The initiative aimed to reduce the number of personal printers on campus and optimize the printer fleet, targeting annual savings of $500,000 to $700,000. Following the deployment of Pharos Uniprint, the university achieved a reduction in printing volume by over three million pages annually, resulting in cost savings exceeding $1 million. The program also enhanced user experience by enabling mobile printing workflows and improving security and confidentiality. Additionally, the environmental impact was notable, with over 10 million unnecessary prints eliminated, equating to the preservation of more than 1,200 trees. This successful initiative serves as a model for process improvements across other university departments.