Microsoft 365 Active Digital Preservation Integration Guide

This guide outlines the integration of Active Digital Preservation within Microsoft 365, specifically targeting US State and Local Government CIOs. It discusses the limitations of Microsoft 365 in ensuring long-term defensibility of records, highlighting issues such as ongoing format readability, continuous integrity verification, and preservation of provenance. The document presents a case study of a mid-sized U.S. city that faced challenges with fragmented records across various systems. The city adopted Preserve365® to embed Active Digital Preservation directly into its Microsoft 365 environment. The guide details the changes that occurred, including automated preservation, enhanced integrity and readability of records, and faster access for authorized users. It emphasizes the importance of combining preservation strategies with Microsoft 365 to ensure long-term record management and compliance. The guide concludes with actionable steps for organizations to enhance their preservation efforts, including continuous monitoring and proactive risk management.