Prairie Machine Supplier PO Acknowledgment Improvement Case Study

This case study details how Prairie Machine, a leader in heavy equipment manufacturing, enhanced its supplier purchase order (PO) acknowledgment and on-time delivery rates through the implementation of SourceDay. The company faced challenges with tracking open purchase orders and relied heavily on email communication, which limited efficiency and caused delays. The decision to adopt SourceDay was influenced by discussions with existing users and a collective decision-making process involving the entire purchasing team. The onboarding process was efficient, allowing for a smooth transition without disrupting existing workflows. As a result, Prairie Machine achieved a 41% improvement in PO acknowledgment rates and increased visibility into procurement processes. Within 90 days, 85% of direct spend lines were managed through SourceDay, which grew to 99% within a year. The centralized communication system reduced reliance on email, allowing for timely notifications and updates, thereby enhancing overall operational efficiency.