Fuel Cost Planning Checklist for Commercial Fleets

This document is a checklist designed to assist commercial fleet managers in planning and controlling fuel costs. It outlines several key areas of focus, including reviewing monthly fuel usage by vehicle and driver, identifying spending trends over the past six to twelve months, and benchmarking fuel costs as a percentage of total operating expenses. The checklist also emphasizes the importance of assessing current fuel speed and defining cost-per-mile or cost-per-job fuel targets. Additionally, it suggests creating budget scenarios and establishing maximum monthly fuel spend thresholds. To implement cost controls, the document recommends monitoring idle time, analyzing routing data, and tracking aggressive driving behavior. Furthermore, it provides strategies for preventing fuel theft and fraud, such as enrolling in fuel rebate programs and leveraging vendor partnerships. Regular review and adjustment of fuel data and policies are also highlighted as essential practices for effective fuel cost management.